Volkswagen Group Firenze 



Volkswagen Group Firenze, a paperless dealership

"ARXivar has proven itself to be an effective documentation organisation tool and thanks to customisation provided by TT Tecnosistemi, has also proven to be easy to use.

It has reduced data access times by creating links between documents, and increased the accessibility of digital information directly from the software."

Volkswagen Group Firenze is a company that brings together several companies in the Florentine territory:

6 show rooms distributed throughout Florence North (Via Pratese - Osmannoro) and Florence South (Viale Europa) - all renovated over the past two years - and a large used car sales centre (Centro Usato), two service points equipped with the latest technology, as well as a state-of-the-art bodywork centre and a cargo handling centre.

Not just Volkswagen.

At the car dealerships in the metropolitan area of ​​Florence, you can find all the brands of the Volkswagen Group: Audi, Seat, Skoda, and VW commercial vehicles, plus a wide range of used and 0 Km cars

In order to build a paperless management system and achieve operational streamlining, the company required:

  • Computerisation of payable and receivable invoices
  • Replacement of paper files with electronic files
  • Computerisation of vehicle sales contracts by using graphometric signatures

The ultimate goal required by management was to virtually eliminate all of the paper files, so as to collate all documents relating to the automotive business in one place (electronic file), making them available to the various interested parties (pre-sales, administration, workshop, external agencies).

Implemented with ARXivar was the computerisation of the folders containing all active documentation from the vendor's management and payables system, as well as all the documents pertaining to the management of the vehicle's processing.

A client interface (eFolder) was created to provide an easy and intuitive means of inputting the incoming documents from external sources, both in paper form (based on barcode) and digital (with a drag-drop interface).

A web-based interface was developed to show users the electronic folder and its contents, allowing pre-sales, administration, workshop, and external agencies to access the data from a single centralised interface.